JUSTIFICATION/RECOMMENDATION REPORT

General Information

 

Use Times New Roman font, type size 12

Use the 4 standard memo headings:  (TO/FROM/DATE/SUBJECT).

Single space between headings and triple space between the headings and report text.

Align all the text following the 4 headings.

Write the memo from you to me; supply appropriate subject line and the date (date due).

 

Write an opening paragraph for the justification/recommendation report.

Single space paragraph text and double space between paragraphs.

Double space before and after centered and side headings.

 

After the opening paragraph, enter the heading “Introduction” centered and underlined.

Write an introductory paragraph for the report section of the memo, stating the purpose of

your research and report, etc.

 

Enter the next centered heading (the title of your body/text); underline the heading and

capitalize each major word and/or proper noun.

Briefly introduce your text section before you enter the first 2nd order heading.  The majority of your report is in the 2nd order heading section.

Have at least two 2nd order headings; use underlining and proper capitalization.

 

Write in YOUR OWN WORDS; cite your source only when necessary.

Use APA style when you cite; you should have no more than 3 citations. 

Do not produce a paper that is little more than connected quotes from other people’s writings.

 

***IT IS YOUR RESPONSIBILITY TO FILTER YOUR INFORMATION

TO REDUCE THE IMPORTANT TEXT TO NO MORE THAN

2 ½ -3 PAGES TOTAL.

 

After writing the text of the report, enter the final 1st order heading “Summary” centered,

and underlined.

 

Write a good, concise summary of your main points; be careful not to use any

NEW information (information not actually covered by the report).

 

Write a brief closing paragraph for the report.

 

REMEMBER TO:     Use a correct 2nd  and 3rd  page heading.

                                    Use 1-inch margins at top, bottom and sides.

Use a minimum of 5 sources to gather your information (at least 1 book, 1 professional journal, 1 legitimate web source,

1 business magazine, and 1 newspaper article).

 

MEMORANDUM

 

DATE:        (insert due date)

TO:              Instructor’s name

FROM:       Student’s name  (initial after your name, in script, blue/black ink)

SUBJECT:  (keep it short, concise)

 

[triple space]

Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx (Opening paragraph denotes origin of report; 3-5 sentences)

[double space]

Introduction

[ds]

Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx (Introduction must contain purpose and significance of report)

[ds]

Title for Body/Text of Report

[ds]

Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx (a brief explanation of the issue) [ds]

 

First 2nd Order Heading

[ds]

Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx (Text may be 1 or more paragraphs; ds betw. paragraphs)

                                                                                                                                    [ds]

Second 2nd Order Heading

 

Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx (Text may be 1 or more paragraphs; ds betw. paragraphs)

 

Third 2nd Order Heading

 

Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx (Text may be 1 or more paragraphs; ds betw. paragraphs)

                                                                                                                                    [ds]

Summary

                                                                                                                                    [ds]

Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

(Write summary paragraph; 4-8 sentences)

                                                                                                                                    [ds]

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx (Brief closing paragraph for memo report; 1-3 sentences)

 


 

JUSTIFICATION/RECOMMENDATION REPORT

SCENARIO and NOTES

 

Scenario:

            As the Senior Vice President for Cutting Edge Corporation in Silicon Valley, I am asking you (my Executive Assistant) to address one of the following issues (see next page) for our organization.  Your justification/recommendation report will be read by me and forwarded to the Executive Board where a decision will be made regarding your recommendation.

 

            Background on Cutting Edge Corporation:

                        Established in 1990

                        500 employees

                        Produces & markets computer software

Notes:

You are to produce a Justification/Recommendation Report with the following characteristics:

 

            Analytical Report

-         Provide data, analyses, and recommendations.

 

            Indirect Pattern (See page titled Memorandum)

                        -    Make a general reference to the issue in the subject line.

-         Begin with the opening paragraph denoting origin of report.

-         Follow with introduction containing purpose and significance of the report.

-         In the opening paragraph following the title of the report, provide a brief explanation of the issue the report will address.

-         The 2nd order headings will be the possible solutions to the issue.

-         Alternate solutions will be based on facts (research findings, specific examples, supporting statistics, authoritative quotes) and interpretation.

-         Discuss alternate solutions, beginning with the least likely to succeed.

-         Present your recommendation (the most promising alternate) last.

 

Recommendations

-         Show how the advantages of your recommendation(s) outweigh its(their) disadvantages.

o       Avoid conditional words such as maybe and perhaps.

o       Present each suggestion separately as a command beginning with a verb.

o       Suggestions should be numbered or bulleted to improve readability.

-         Summarize your recommendation.  If appropriate, specify the action it requires.

-         Write a brief closing paragraph.

 

     

JUSTIFICATION/RECOMMENDATION  REPORT
TOPICS AND TIME FRAME

 

TOPICS:

 

 

TIME FRAME:

 

Feb. 19/20                    Minimum of 5 sources (at least 1 book, 1 professional journal,

1 legitimate web source, 1 business magazine, and

1 newspaper article).  Xerox/print the citation material plus the abstract, summary, or overview for each source submitted for my review.

 

Mar. 25/26                   Outline for Justification/Recommendation Report submitted for my

                                     review.

                          Be specific; include enough information that I can tell what the

                          report will be covering. 

  Avoid generic headings such as Introduction, Recommendations,

                                      etc.

 

Apr. 15/16                   Final Report Due

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

 

Student’s Name____________________________

 

 

JUSTIFICATION/RECOMMENDATION REPORT

SCORE GUIDE

 

____________ FORMAT—25  Points

            ______ Use Times New Roman font, type size 12; use 1-inch margins at top,

 bottom, and sides.

            ______ Use 4 standard memo headings:  (TO/FROM/DATE/SUBJECT); align                                 

                         text 2 spaces after the colons.  Write memo from you to me; initial memo.

            ______ Single space between memo headings; triple space between memo

                         headings and opening paragraph; single space paragraph text and double

                         space between paragraphs.

______ Double space before and after centered and side headings; underline

             centered and side headings and capitalize major words.

            ______ Use correct 2nd and 3rd page headings.

           

 

____________ ORGANIZATION—40 Points

            ______ Write opening paragraph.

            ______ Enter the heading “Introduction.”

            ______ Write introductory paragraph, stating the purpose of your report.

            ______ Enter next centered heading (the title of your body/text).

            ______ Briefly introduce your text section before the first 2nd order heading.

            ______ Use at least two 2nd order headings.

            ______ After text of report, enter final 1st order heading “Summary” (no new

                         information).

            ______ Write a brief closing paragraph for the memo.

 

____________REFERENCE PAGE AND APA DOCUMENTATION—25 Points

            ______ Write in your own words—cite only when necessary (3 maximum).

            ______ Use correct APA form in body/text and on reference page.

            ______ Use full source information.

            ______ List all cited sources on reference page.

            ______ Use the five minimum required sources.

 

____________ WRITING ANALYSIS—110 Points

            ______ 50 points—Content, ideas, information

            ______ 20 points—Tone, voice, word choice

            ______ 20 points—Sentence fluency

            ______ 20 points—Grammar and conventions (spelling, capitalization,            

                                            punctuation, etc.)

 

____________ YOUR SCORE—POSSIBLE SCORE—200 Points