OSTCA Board Meeting

June 23, 2010

4 p.m. 

Members Present:  Dana Ayers, Kristopher Copeland, Tracey Fredrick, Jeff Gentry, Rick Groetzinger, Sheryl Lidzy, Amy Aldridge Sanford, Justin Walton 

I.      Call to Order (Ayers)  Meeting called to order at 4:03 p.m.  

II.     Approval of the April 7, 2010 minutes- Sheryl made a motion, Dana seconded. Minutes were approved. 

III.    Officer Reports

    A.      Vice President (Gough)-Wasn’t present but sent information through Dana Ayers.  

    B.      Vice President-Elect   Sheryl asked about the 2011 conference-Linda Dixon-conference speaker.  She asked “Do we know a date and location for 2011 conference?”  We talked about
            moving conference to central part of the state, which would be in the Oklahoma City area.  Sheryl asked if we should start with Pam Broyles or OCC.  Tracy suggested calling Roz or
            Mary (UCO).  Sheryl also asked about facilitating dates.  She asked about dates so they won’t go against OSSAA-okspeech.org.  Dana said they may be online.  Sheryl said she would
            contact Tony Allison. 

    C.      Executive Director (Lisa Schroder) 

    D.      Recording Secretary (Copeland)-No Report 

    E.      Webmaster / Public Relations (Scott)-No Report 

    F.      Historian/Parliamentarian (Allison)-No Report 

    G.      CSCA / NCA (Daniel)-No Report 

    H.      Past President (Sanford)-No Report 

    I.      President (Ayers) No report other than new business regarding conference. 

IV.     Committee Reports

    A.      Awards (Walton)-Received 2 nominations for awards.  E-mailed us the call and asked to distribute to our entire faculty. 

    B.      Nominating (Gentry)-Worked on nomination for VP elect-Paul Crandon.  He gave an enthusiastic acceptance.  He stated is strengths and Jeff will send to Dana as an acceptance of
            nomination.  Dana asked if this would be voted on at the conference.  Jeff said yes, and floor nominations can be made at the conference.  Dana will forward bio to Donna.  Asked
            Tracey if they needed to do anything else, but there wasn’t a reply (We may have lost her). 

    C.      Other reports-No other reports 

V.      Division Reports

    A.      Communication (Burchfield) –No report 

    B.      Forensics (Wakefield)-Has moved to Texas to work on dissertation.  Dan Schabot was nominated to take on this position.  Kristopher will send information to Dana in regards to this
            position.  Kristopher made a motion and Amy seconded to accept Dan as interim Forensics chair. 

    C.      Mass Communication (Crandon)-  No report 

    D.      Elementary/Secondary Ed (________)-No report, but Dana suggested Keith Denslow to take this role. 

    E.      Theatre (Groetzinger)-  Updating list of faculty for theater and is trying to increase the number of slots in theater at the convention.  He stated there seems like there is interest.   

VI.     Old Business 

VII.    New Business

    A.      2010 Conference-10 student papers and 2 faculty papers for competitive papers.  17 paper presentations, possibly poster presentations. The convention is looking healthy and the
            conference is looking good. The PR competition is moving ahead and looking for a client in Tulsa to have a problem for the competition. She is trying to get program to printers by
            August.  She is trying to get something for every division in each of the time slots.  Has contract signed and in hand for Stovall.   

Jeff asked about how to communicate competition for students.  Dana said she didn’t know.  She said she would e-mail Donna.  Jeff suggested this could help attendance in our conference.     

She mentioned that Rick has been in contact about trying to strengthen this aspect of the conference.   Rick suggested a lesser entry fee for students because some come from lower socio-economic status.  Rick mentioned making lunch optional, maybe participating in workshops but not having to pay registration/membership fees but instead workshop fees.  We discussed decreasing fees.  It’s currently $35 for student membership and convention fees.  Options were discussed including sponsors-including TV, textbook reps, etc and donations for students.  Jeff discussed providing more attractive workshops-he mentioned specifically theater is possibly stronger.  Dana suggested it goes back to faculty to raise the bar in requiring students to go.  Dana asked us to solicit ideas for further discussion.  Asked Rick to put together options and send it out to the members.  Tracey asked if we had any assessment as to why people attend/don’t attend the conference.  Rick said he needs to sell it to Theater teachers about what the conference can provide for students-to invest in our organization.  

    B.      2011 Conference-  Dana Ayers mentioned time and location. She said phone calls and contacts would be made.   

    C.      Other new business- Need new webmaster since David Scott’s term has ended.  Dana asked if there were any leads.  Discussion if someone has university support to put on server.
          Amy said that Dave has made all the files available to put on their server.  Amy said this was an appointment by the president and will need to be filled at the convention.  Amy said Dave
        wanted to let everyone know early so we can find someone with the skills.  Dana asked if there were any names that anyone could put forward.  Jeff said that if there was someone at NSU
        it might be easier.  Amy confirmed that no one at NSU wants to do that job.  Dana said to put out some feelers.  She stated it could be an internship/grad student opportunity. 

VIII.   Announcements / Date & Medium of next meeting- Amy wanted to let everyone know she is running as member at large at Central and asks for everyone’s support.

Dana mentioned time for next meeting:  Wed. July 28^th at 4 p.m. through conference call. 

IX.     Adjournment-Motion was moved and seconded.