Minutes
Dance Info
Meetings
Constitution                      
By-Laws
 

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SDS Meetings

SDS Meetings are held on Thursdays, and begin at 5:30pm in Flo's.
They run roughly thirty minutes in length.

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SDS Constitution

 Article I Name

 This organization shall be known as the NSU Social Dance Society (SDS).

Article II Purpose

The purpose of this club shall be to create an atmosphere of good clean fun through the use of social dance, to promote and extend the benefits of social dance throughout the college and in the surrounding community, and to interact and compete with other dance clubs.

Article III Values

 Section 1  Defined

 The values of SDS are honesty, moral integrity, respect for others, as well as continually developing as a dancer and creating a wholesome family atmosphere.

 Section 2  Partnership

 SDS cannot, for any reason, partner with any organization that does not uphold the values of SDS.

 Article IV Membership

 Section 1 Requirements

 Membership in SDS shall be open to all NSU students, members of the community, and NSU alumni upon paying their dues.  Members are expected to uphold the values of SDS when officially representing SDS at activities or during promotions. 

 Section 2 Discrimination

 SDS will not discriminate against any of its members according but not limited to race, gender, or age.

 Section 3 Hazing

 SDS prohibits any member, acting alone or with others, to conspire or engage in hazing or to participate in hazing.

 Section 4 Renewal and Termination 

Membership must be renewed on a semesterly basis and may be terminated for noncompliance with expectations of an SDS member as outlined in the by-laws.

 Section 5 Lifetime Membership

 1.  Members who gained membership under the “lifetime” membership terms, will retain their lifetime membership until they choose to terminate it.

 2.  Lifetime membership may also be awarded by the executive committee to any member who displays a high level of dedication to SDS, and consistent behavior exemplary of SDS values.

 3.  A lifetime member is exempt from renewing their dues on a semesterly basis.

 Article V Officers

 Section 1  Listing

 Officers will be as follows: President, Vice President, Secretary, Treasurer, Historian, and Events Coordinator.

 Section 2  Requirements

 Requirements to be an officer are as follows:

· Enrolled student at NSU
· Member of SDS
· Assume duties specified in By-Laws
 

Article VI Appointed Positions

 The following positions will be appointed by the president and approved by the executive committee: senator and committee chairs

 Article VII Meetings

 Regular meetings will be held every week during the school semester on either a Wednesday or a Thursday.  A 2/3 vote of all present can cancel or change the time of the next meeting.

 Article VIII Removal from Office

 Section 1  Resignation

 Officers who choose to resign must formally do so by submitting a letter of resignation and returning club assets and documentation in their possession to the secretary.

 Section 2  Termination

 An officer can be removed from the position for the following reasons 

· 3 unexcused absences from the regular meetings
· Failure to fulfill the obligations required by their office
· Behavior inconsistent with the club values while acting in the official capacity of their office
· Excessive tardiness without arrangements (4 tardies is considered excessive)

 Article XI Termination Procedures

1.  The vote to terminate must take place at a regular meeting
2.  An attempt must be made to notify the offender, as well as all club members, of the pending termination at least 3 days in advance of the next regular meeting
3.  2/3 vote is required by all members present at the meeting

 Article XII Sponsor

Section 1 Requirements

 A sponsor must meet the following requirements to be elected as sponsor:
Be a member of the community who is not enrolled as a student
Have a permanent residence in Tahlequah in which he/she can store SDS property as students graduate and move away.
Commit to a 3 year term
Have experience and a continuing interest in social dance

 Section 2 Duties

 The following are the duties of the sponsor:
Be present at 50% of SDS activities (includes: regular meetings, dances, and campus sponsored events)
Offer advice
Help bring dance instruction to SDS

 Section 3 Removal

 1. Resignation
            At the end of the three years, the sponsor may resign if it is his/her wish to                                  do so; Or, he/she may commit to another three year term.

2. Termination
            The sponsor may be relieved of sponsorship only for one of the following                                  reasons:
                        -    2 consecutive semesters of inactivity
                        -    Behavior inconsistent with the club values

            Inactivity is defined as not being present at 50% of SDS activities without                                  good reason.

 Article XIII Election Procedures

 Section 1 Procedures

 1.  An attempt must be made to notify all members of the upcoming election at least 2 weeks in advance.
2.  Votes must be collected no later than the election date.  Absentee votes must be      submitted before the election date.
3.  Voting will be by secret ballot only.  Immediately after the election, the votes must      be counted in a separate room by two neutral parties who are not running for              office.
4.  The newly elected candidates will take office at the next regular meeting after the      election.

 Section 2 Officers

 1.  Officer elections will take place at the end of every spring semester.
2.  An officer may be elected by a majority vote, or, if there is more than one candidate, the one to receive the most votes will be elected.

 Section 3 Sponsor 

1.  Sponsor elections will take place every three years, providing that the current sponsor wishes to resign.  If the current sponsor does not wish to resign, no election procedures are necessary.
2.  If a Sponsor is relieved of his/her sponsorship, there may be a special election to     obtain a new sponsor.
3.  A sponsor must be elected by a ¾ vote in his/her favor.

Article XIV  Amendments

Section 1 Constitution

1.  Constitutional amendments may be made by a 4/5 vote of all members.

 2.  The vote must take place at a regular meeting.

 Section 2 By-laws

 1.  The By-laws may be amended by a ¾ vote of all members present.

 2.  The vote must take place at a regular meeting.

 

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SDS By-Laws

Article I Membership

 1. Members are expected to uphold the values of SDS when officially representing SDS at activities or during promotions.

2.  Members are expected to be at 50% of all SDS activities (includes: regular meetings, dances, and campus sponsored events) 

3.  Members are expected to serve on at least two committees per semester. 

4.  Members must pay dues every semester in the amount of $7.  (Lifetime members are exempt from this requirement) 

Article II Officer’s Duties

 Section 1 President

 It will be the duties of the president to:

1.  Preside over all regular meetings.
2.  Be responsible for all SDS activities.
3.  Act as liaison to other social dance clubs.
4.  Prepare the agenda for all regular meetings.

 Section 2 Vice President

 It will be the duties of the Vice President to:
1.  Act as liaison between SDS and Faculty Sponsor.
2.  Assume duties of the president in his/her absence.

 Section 3 Secretary 

It will be the duties of the Secretary to:

1.  Record minutes of every regular meeting.
2.  Prepare copies of the previous week’s minutes and bring them to every regular meeting.
3.  Send e-mails to all members reminding them of meeting dates.
4.  Otherwise keep members informed of club activities via e-mail
5.  Inform everyone on the e-mail list of upcoming SDS events.
6.  Update the e-mail list after each dance.
7.  Update the Xanga site.

 Section 4 Treasurer 

It will be the duties of the Treasurer to:

1.  Balance the checkbook monthly.
2.  Receive bank statements.
3.  Prepare a financial report for every regular meeting.
4.  Approve or disapprove budget prepared by Committee Chairs.

Section 5 Historian 

It will be the duties of the Historian to:

1.  Take pictures at SDS events.
2.  Develop pictures regularly.
3.  Keep updated scrapbook.
4.  Keep an accurate record of the history of SDS.
5.  Keep a copy of the minutes of every meeting.
6.  Keep a record of all lifetime members.

 Section 6 Events Coordinator

 It will be the duties of the Events Coordinator to:

1.  Reserve the building for dances.
2.  Oversee Committee Chairs.
3.  Organize Public Relations efforts which includes the making and distribution of flyers, posters, campus e-mails, marquee messages, etc.

 Section 7 Senator 

It will be the duties of the Senator to:

1.  Attend Senate meetings weekly and prepare a report for every regular meeting.
2.  Act as liaison between SDS and Northeastern Student Government Association.

Section 8 Committee Chairs 

It will be the duties of the Committee Chairs to:

1.  Organize committee meetings to plan SDS events.
2.  Delegate duties to committee members.
3.  Report on progress at every regular meeting or as needed.

Article III Executive committee 

1.  The executive committee will consist of the President, the Vice President, the Secretary, and the Treasurer.

 2.  The executive committee will have the authority to make last minute decisions at emergency meetings, with out conducting a vote of the members.

 3.  The executive committee will have the authority to appoint replacements for officers who resign or are terminated from their position  before the completion of their term.

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