OSTCA Executive Committee

April 7, 2010, Minutes 

Present: Dana Ayers, Kristopher Copeland, Lynette Burchfield, Donna Gough, Tony Allison, Paul Crandon, Justin Walton, Jeff Gentry, 

Lisa Schroder-New Executive Director, Rick Groetzinger, Arlie Daniel, Pam Broyles, and. 

1. Ayers called the meeting to order at   4:05 p.m.

 

2. Approval of the Nov. 4, 2009 minutes  Donna made a motion, Dana seconded and minutes were approved.

 

3. Officer Reports
1. Vice President –Gough.  No report
 

2. Vice President-Elect No report

 

3. Executive Director No report from Lisa

 

4. Recording Secretary –Copeland  No report

 

5. Webmaster / Public Relations –Scott  No Report

 

6. Historian/Parliamentarian Tony Allison-Handing out all state certificates at the state tournament at OU in April.  No signatures are required. OSSAA and Executive Advisement Board will pass out.  It worked well in the fall at the One Act Play Contest. 

 

7. CSCA / NCA  -Daniel-No Report

 

8. Past President –Sanford sent an e-mail-has another meeting and no report.

 

9. President –Ayers  No Report.

 

4. Committee Reports
1. Awards Walton-  2 recommendations.  Honor Cindy Carley by naming the Top Student Panel after her.  Recommend for approval.  Discussion continued about making it an annual award.  We recognize the top student panel and her students won the panel concerning a service project entitled “A Steaming Cup of Love”.  Justin stated we haven’t always had this award but we should create and name after her.  The Cindy Carley Top Student Panel Award was suggested. Donna Gough had a question about naming the top paper award after her instead based on the awards that we had last year.  Justin said he thought the committee would allow that.  Paul Crandon suggested the panel would be more representative. Justin Walton made a motion. It was seconded.  The motion passed. The top student paper will be named after Cindy Carley. 
   

Questions were raised about poster presentations. Someone asked why we gave monetary awards to paper and not poster. What was the distinction or can we present something to top posters?  Ayers said the only justification is that it’s just the way it has been done. It is something to be addressed. Walton didn’t have a recommendation just a question. Donna said she had received a lot of submissions but very few papers. Paul Crandon had submitted PR run.  

Ayers suggested inviting papers that don’t fit panels to submit as a poster.  Gough asked about placing and Ayers stated it is just Top award-Top Faculty Paper, Top Student Paper(Cindy Carley Award), Top Panel, Top Poster. 

Lynette asked if we could print the evaluation for how everything is evaluated.  There may be grad students that are blind to the process. If they had a reference sheet they may have more guidance?  Ayers asked Lynette to hold idea until new business.  

Gough made a motion to make monetary award even for all awards.  It was seconded. It was passed.     

2. Nominating – Jeff Gentry-No Report.

 

3. Other reports

 

5. Division Reports
1. Communication (Burchfield)  No Report-She continues to encourage submission from faculty and students.  At ORU, she sent e-mails around campus.
 

2. Forensics (Wakefield)  No Report

 

3. Mass Communication (Crandon) - Working on PR Competition where Universities could bring teams of 3-Recruit a client from Tulsa where they will brief the team.  Teams will then break out and present a 10-12 minute presentation in 3^rd session and announce a winner during the awards ceremony. Gough suggested creation of a flyer to pass around.  She also has judges from outside the region.

 

4. Elementary/Secondary Ed (Westmoreland) – No Report

 
 

5. Theatre (Groetzinger) –No Report

 

6. Old Business – No cover

 

7. New Business

1. Upcoming / NCA expenses -None

 
 

2. 2010 Conference – Donna- 32 submissions forms, including 6 faculty papers, 6 panels, 3 gifts, student papers.  She said we are looking healthy. No workshops for theater were submitted.  Dana said they would be submitted to Rick and would send him a message.  Some great abstracts. Rogers State really came through.  She has readers for papers. She asked to review Lynette’s question: Lynette asked if we could print the evaluation for how everything is evaluated.  There may be grad students that are blind to the process. If they had a reference sheet they may have more guidance? 

 

Ayers said nothing was forwarded to her. She had adjudicators from all of the different categories.  Paul Crandon suggested to Quasi-Grade each paper.  Gough said to have him e-mail his rubric from his Journalism journal.   

Gough asked how the submissions line up with entries from last year. Do we need any extensions?  Ayers said it is up to her. Gentry said if anyone missed the deadline to extend mercy and not accept them as top paper, panel, etc.  Gough asked if June 1^st should be extended and Ayers said not it was up to her.  Gentry said it was more than merciful. Anyone who can’t supply a paper by deadline is not considered for an award. 

3. 2011 Conference – Received an e-mail from Sheryl-spoke with Dr. Linda Dixon and she will be the speaker for this conference. Wanted to know if we knew date and location. She asked if we could set these or if we had any leads.  Ayers suggested to put it on the next agenda. 

 

4. Other new business- Tony Allison-  Asked Jeff for Hotel and Donna stated it would be the Best Western Will Rogers Inn in Claremore. 

 

8. Announcements / Date & Medium of next meeting.  Donna said she would send us updates over the summer.  Ayers suggested another teleconference.  Donna suggested we meet face to face in July.  Suggested we meet in the city.  Gentry mentioned Mid June when program is finished.  Ayers suggested 3^rd week in June.  Wednesday, June 23- 4 p.m. teleconference.

 

9. Adjournment – Ayers made a motion to adjourn, it was seconded it was passed.

 

Submitted by Kristopher Copeland, Recording Secretary.